Zapps A/RZapps A/R · for businesses that already use QuickBooks
Collect what is owed.
Today's receivables, so nothing falls behind.
Stay on top of what customers owe you. When the follow-up is steady, they stay on top of paying it.
Open invoices from QuickBooks, sorted by who to call today.
Past due 62 days. No one has spoken to them this week.
Last time: called Tuesday. They said the check was in the mail.
Handled by Maria
SampleRecordSnoozeSkip
Works with
Your books stay in QuickBooks
Invoices, payments, and the company file never leave QuickBooks.
Your tasks live in Zapps A/R
Who to contact, what was said, and what is still open.
How it works
Desktop or Online. The company file stays where it is.
Open invoices, sorted by who to call.
What was said, and when to come back.
Simple pricing
- $50 a monthUp to 50 customers with an open invoice
- $99 a monthUp to 200 customers with an open invoice
- $149 a monthNo limit
One company. Everyone who collects for that company is included.
The bill follows the busiest day, not a quiet one. During the 14-day trial, open customers are counted a few times at random. After you subscribe, they are counted once a day. On the 1st, the price is the highest of those counts from the month before.
A second company is its own bill. No card is taken to start. The card is charged only when you keep the account, and that first charge covers the rest of the month.
Does Zapps change QuickBooks?
No. Invoices, payments, and the company file stay in QuickBooks. Zapps reads the open invoices and keeps the call notes.
Is Desktop the same setup as Online?
Same list, same prices. The connection step is the only difference.
Who sees the call notes?
Anyone on that company who can sign in to Zapps A/R.
What happens to the notes if we cancel?
Canceling stops the charge. Notes stay until you ask for the account to be removed.
Are the 14 days charged up front?
No. The card is taken only when you keep it.
How do you pick the price?
A customer counts if an invoice still has a balance. $50 up to 50 of them, $99 up to 200, $149 after that. The day that counts is the highest one, not the average.
When does the price change?
On the 1st. That bill uses the busiest day of the month before. It does not change in the middle of the month.
© 2026 Zapps A/R
Profile
Two-factor
The next step shows a key on this screen only. Nothing is saved until the code matches. Cancel throws it away.
Scan this with an authenticator app, then enter the code. Nothing is saved until the code matches. Cancel throws this key away.
Or enter this key. It is not saved yet.
Daily notes
Morning and end of day, weekdays only, to the email on this profile.
Select a customer from the list.
Admin
The books stay in QuickBooks.
Connection
Not connected to QuickBooks.
Sign in to the tray on the QuickBooks computer with these.
Username
Password
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Company profile
0 / 120
Off until you turn it on. Cards are written for customers on the to-do.
Rules
These run for every customer. With no rules here, nobody is added to To-do from a schedule.
Rules
Who each company rule covers, and rules that apply to one customer. A rule covers a customer only when that customer matches it.
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People
Users collect. Managers review. Only the owner adds people.
Work logged
Pick a day to see calls, snoozes, and skips.
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Subscription
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